Can anyone offer advice on setting up my first conference?

6 Oct 2008 - 10:41am
5 years ago
1 reply
444 reads
Lee McIvor
2006

Hi all,

I'm hoping to organise a conference here in the UK, around UX issues in general, and I was wondering if I could tap into the experience of anyone on the list who's been involved in them before - I know that plenty of you have.

I'm looking to create something that's professional but not too expensive for those who come along. I've been involved in plenty of "meetups" and that kind of thing, but I think we're ready for something a bit more formal!

So advice on how to get speakers, what facilities are required, or anything else I no doubt haven't thought of, would be much appreciated!

Regards

Lee

http://leemcivor.co.uk/

Comments

7 Oct 2008 - 6:23am
Chauncey Wilson
2007

Hello Lee,

A group of us have been putting on a mini-UPA conference in Boston for
the last 6 years or so. I'll check in with the current Boston UPA
board and put you in touch with them. Several quick issues:

1. Do not allow marketing talks - talks where people have a topic,
but the real motive is marketing their product or service. Those
talks get bad reviews.
2. Have a policy for groups of people with a small discount.
3. Have a policy for what happens when people cancel, especially
after you've ordered food and can't undo some changes.
4. If you have a keynote speaker, make sure that he/she is quite good
to set the stage with an initial positive event.
5. Don't have too many things going on at the same time (2 or 3
tracks is good to start - some variety, but not so much that people
feel like they are missing too much).
6. Provide some good time between sessions and at lunch/dinner for
socializing - a very important thing at these small to medium sized
events.
7. Provide a brief survey for sessions.
8. Make sure you arrange the sessions so they all break at the same time.
9. Make sure you have 4-5 people help you with the planning and if
possible, enlist some student volunteers.
10. We generally allow speakers in for free (and for panel or
multiple sessions, the moderator or lead speaker.

With your permission, I'll send your email to our local UPA Board and
ask them to get in touch. We've had 200-350 people at our
mini-conferences for the last 5 years or so.

Good luck,
Chauncey

Good luck

On Mon, Oct 6, 2008 at 11:41 AM, Lee McIvor <lee.mcivor at yahoo.co.uk> wrote:
> Hi all,
>
> I'm hoping to organise a conference here in the UK, around UX issues in general, and I was wondering if I could tap into the experience of anyone on the list who's been involved in them before - I know that plenty of you have.
>
> I'm looking to create something that's professional but not too expensive for those who come along. I've been involved in plenty of "meetups" and that kind of thing, but I think we're ready for something a bit more formal!
>
> So advice on how to get speakers, what facilities are required, or anything else I no doubt haven't thought of, would be much appreciated!
>
>
> Regards
>
> Lee
>
> http://leemcivor.co.uk/
>
>
>
> ________________________________________________________________
> Welcome to the Interaction Design Association (IxDA)!
> To post to this list ....... discuss at ixda.org
> Unsubscribe ................ http://www.ixda.org/unsubscribe
> List Guidelines ............ http://www.ixda.org/guidelines
> List Help .................. http://www.ixda.org/help
>

Syndicate content Get the feed